PorterSafe
Safety Management
PorterSafe Safety Management
Privacy Policy
PorterSafe Safety Management ("PorterSafe") is the official safety management platform for Porter Roofing Contractors, Inc. ("Porter Roofing," "we," "us," or "our"). This Privacy Policy explains how information is collected, used, stored, and shared when employees, subcontractors, administrators, and other authorized users access PorterSafe.
PorterSafe is intended primarily for Porter Roofing business operations and workplace safety administration.
Information We Collect
Depending on how PorterSafe is used, we may collect the following information:
Account and Contact Information
- Name
- Email address
- Phone number, when provided
- User account identifier
- Assigned role and access level
- Branch or company affiliation
Workplace Safety Information
- Daily Pre-Task Plans
- Safety inspections
- Equipment inspections
- Safety meeting records
- Incident notifications
- Incident investigations
- Witness or employee statements
- Injury and treatment-related information
- Corrective actions
- Work hour and workforce information
- Training and orientation completion records
- Project, jobsite, and branch information
User-Submitted Content
- Form responses
- Notes and descriptions
- Photographs and videos
- Uploaded documents and attachments
- Electronic signatures or acknowledgments, when applicable
Technical Information
PorterSafe and its service providers may collect limited technical information necessary to operate, secure, troubleshoot, and improve the application, including:
- Crash information
- Performance information
- Device or browser information
- Application usage information
- Login and security-related activity
How We Use Information
We use information collected through PorterSafe to:
- Operate and maintain the application
- Authenticate users and manage access permissions
- Administer Porter Roofing safety programs
- Document workplace safety activities
- Review and investigate incidents
- Manage corrective actions
- Track training and orientation completion
- Track workforce and exposure hours
- Generate safety reports and performance metrics
- Communicate safety information
- Comply with legal, regulatory, contractual, insurance, and recordkeeping requirements
- Protect the security and integrity of PorterSafe
- Troubleshoot technical issues and improve application performance
We do not use PorterSafe information for third-party advertising or cross-app advertising tracking.
Health and Injury Information
PorterSafe may collect workplace injury, illness, treatment, restriction, and return-to-work information when users submit incident reports or investigations.
This information is used for workplace safety administration, incident management, workers' compensation coordination, regulatory compliance, and related business purposes.
PorterSafe is not intended to provide medical diagnosis or treatment.
How Information Is Shared
Information may be shared with:
- Authorized Porter Roofing personnel
- Porter Roofing management and safety personnel
- Service providers that host, maintain, support, or process information for PorterSafe
- General contractors, clients, insurers, claims administrators, medical providers, consultants, or regulatory authorities when required for legitimate workplace safety, contractual, insurance, or legal purposes
- Law enforcement or government authorities when required by law
We do not sell personal information.
Third-Party Services
PorterSafe may use third-party service providers to support application hosting, authentication, document storage, employee training, form processing, analytics, and other business functions. These providers process information on behalf of Porter Roofing in accordance with applicable agreements and their own privacy practices.
Data Retention
Information is retained for as long as reasonably necessary to:
- Support Porter Roofing business and safety operations
- Maintain workplace safety and training records
- Manage incidents and claims
- Meet contractual, insurance, regulatory, and legal obligations
- Resolve disputes
- Enforce company policies
Retention periods may vary depending on the type of record and applicable legal or business requirements.
Data Security
Porter Roofing uses reasonable administrative, technical, and organizational safeguards intended to protect information from unauthorized access, alteration, disclosure, loss, or misuse.
No electronic system or method of transmission can be guaranteed to be completely secure.
Users are responsible for protecting their login credentials and promptly reporting suspected unauthorized access.
Public and Authenticated Features
Certain PorterSafe resources and field reporting tools may be available without requiring a user login.
Administrative features including dashboards, user management, work hour reporting, recovery tools, and incident investigations—require authenticated access with appropriate permissions.
Information submitted through public forms may still be collected and retained as Porter Roofing business and safety records.
User Request
Authorized users may contact Porter Roofing to request:
- Access to information associated with their account
- Correction of inaccurate account information
- Deletion of an account, where permitted
- Information regarding how their data is handled
Certain workplace safety records, incident records, training records, and other business records may be retained as required by law, contract, insurance obligations, or legitimate business purposes.
Account Deletion
Users may request deletion of their PorterSafe account through the account deletion functionality provided within the application or by contacting Porter Roofing.
Deleting an account does not necessarily remove workplace safety records, incident records, training records, or other business records that Porter Roofing is required or permitted to retain.
Use by Minors
PorterSafe is intended for workplace and business use and is not directed to children under 13 years of age.
PorterSafe does not knowingly collect personal information from children under 13 through consumer-facing services.
Data Processing Location
PorterSafe is primarily intended for use in connection with Porter Roofing operations within the United States.
Information may be processed and stored in the United States or other locations where Porter Roofing's authorized service providers operate.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to PorterSafe, applicable laws, or our business practices.
Any updates will be posted on this page with a revised Effective Date.
Contact Us
If you have questions regarding this Privacy Policy or PorterSafe's privacy practices, please contact:
PorterSafe Support at prcisafety@gmail.com